Policies

Registration can be made either by cheque or online, via the conference website. Full payment is required upon registration. No confirmation will be sent until Secretariat has received the full payment. Payment of registration fee will be in USD.

Registered participants will receive a registration confirmation. With this confirmation, participants are invited to attend all scientific sessions, exhibitions. Each registered participant will be given a conference kit containing the Conference book, scientific program & other information regarding the conference.

The conference secretariat will provide a letter of invitation upon request. This letter is to facilitate participant's travel and visa arrangements only.

  • You are requested to provide us your short biography, complete affiliation details and your name in the format as it appears on your passport, you're Identity Cards will be given accordingly, we will not be able to allow any attendee inside the hall without their passport check, you can carry a print out or mail attachment (need not to show original copy).
  • FOR LOCAL ATTENDEES Letter from their organization is enough.
  • There will be a safety drill demo on the first day of the event, please be prompt and attend this.
  • Take care of your belongings in the hall; we will not be able to monitor it keenly however all the attendees will be allowed only after their passport check, except attendees and hotel staff none will be allowed in hall, your accompanying person are requested to wait at the reception.
  • Only accompanying person who has paid the fee will be allowed in coffee breaks, lunch and cocktails, we will not be able to entertain kids and other family members, as the arrangements will be done only for registered attendees.
  • We will assist you with the invitation letter for the visa and other information that you may need, but we will not be responsible for any visa rejection, no refund can be given in this case. No personal details of the organizers will be shared in this case.
  • We suggest you to apply for the tourist visa.
  • Please pay the cash in case you are doing on spot registration. Receipt will be given after your confirmation.
  • Speakers details, contacts, mails or presentations can only be shared after having their permission, we cannot share their studies directly.
  • Organizers will not bear the cost of any extensions in your stay at the venue. If you are coming with any accompanying person you need to book the accommodation accordingly.
  • Submit your abstract as per the template available on website along with your short (not more than 100 words) biography, and a recently taken picture, this picture should be professional and passport size.
  • Submission can be done online or through the mail.
  • Your studies should be accepted at least three months before the event.
  • Any modifications in the presentation, or the content to be published in conference proceedings should be submitted in written to the event coordinator two month prior to the event.
  • Duration of your talk will be 12 minutes and questionnaire will be 3 minutes. For more discussions breaks will be included in the program.
  • Writing material will be provided in the hall, we advise you to carry your own pointer and collect it soon after your presentation.
  • In case you are doing on spot registration, its mandatory to share your travel ticket's scan copy with the event coordinator, we will not be able to add the presentation in our event program without this confirmation.
  • In any speaker's absence, slot will be given to the following presentation; all the speakers are requested to be in event hall to stay updated.
  • In Case you are attending event less than three days inform us about your flight timings we will need this information before finalizing the event. No changes will be possible in the program once it is finalized.
  • Tentative program and accommodation confirmation number will be shared with you 45 days prior to the event all final changes can be made at this time, later we will not be able to change the schedule.
  • It is mandatory to carry your Student ID card or letter from your organization.
  • Poster size should be not more than 1x1 M, color and font can be of your choice.
  • All the posters should be submitted beforehand to the coordinator first or second day of the event.
  • You have to be in hall during the presentation.
  • Collect your poster after the presentation.

These terms and conditions set out the rules for the registration for hybrid events organized by Scientific Future Group

By clicking the button “Checkout” or “Continue” on the Website You conclude an agreement with SFG for the Registration. Therefore it is necessary that You (i) have filled in all necessary fields on the order form and provide your name and email address; and (ii) have accepted these Terms and Conditions.

Please inform us of any special access requirements at the time of the purchase of your Pass.

By submitting registration details, you agree to allow SFG to contact you as required for the organization and administration of the Hybrid Event. If SFG cannot reach you and thus cannot verify the data entered by you on the order form, SFG may cancel the reservation.

Payment of Pass and registration fee

The prices for Registrations are listed on SFG’s website with and without local VAT or local taxes, if applicable. Payment must be done in U.S Dollars.

Transfer and Refund policy

If you are unable to attend the Hybrid Event You are allowed to transfer your Registration to next event. SFG will not refund if you are unable to attend.

You are allowed to cancel the purchase of the Registration within fourteen (14) days after purchase by sending the refund request to our email Registration done within a Forty Five (45) days range from the Hybrid Event are non-refundable. Refunds are subject to a USD50 processing fee.

Changes or cancellation of the Hybrid Event

In the case of an unexpected incident or force majeure, SFG reserves the right to make changes to the date and time for all parts of the Hybrid Event. In the highly unlikely case of rescheduling the digital part of a Hybrid Event, SFG will provide You with an access link to the Hybrid Event at a later date. No refunds will be provided to You if the Hybrid Event is rescheduled.

For All In person events, refunds will depend upon total days left for the event.

SFG reserves the right to make changes to the Hybrid Event if there is a justified reason to do so, for example if a Hybrid Event speaker is prevented from participating. Please note that while Hybrid Event speakers and topics are confirmed at the time of publishing, circumstances beyond the control of SFG may necessitate substitutions, alterations or cancellations of the Hybrid Event speakers and/or topics. As such, SFG reserves the right to alter or modify the advertised Hybrid Event speakers and/or topics at any time without any liability to You whatsoever. No refunds will be provided to You if the Hybrid Event program is slightly changed.

Age Limit

If You are under the age of 18 You are not allowed to visit the in-person part of the Hybrid Event venue before, during or after a Hybrid Event

Photography and Recordings

A Hybrid Event may be filmed and/or recorded by audio, visual, audio-visual or electronic means or photographed (including footage or photographs of individuals or groups of attendees), and You must inform the photographer(s) at the Hybrid Event if You do not wish to be included in any individual or group footage or photographs All Hybrid Event sessions will be recorded. If You do not consent to being recorded, You can choose not to actively participate in the Hybrid Event session or choose to leave the Hybrid Event.

SFG, is permitted to use and distribute footage and photographs from a Hybrid Event, which may feature images, name, voice and words of You, in any media (including social media) whether now known or hereafter to be invented throughout the world in perpetuity for the purposes of advertising, publicity, reporting and otherwise in relation to the exploitation of such recordings and photographs and without any further approval from You or any payment to You.

Third Parties

The Hybrid Event website may contain links to third party websites and contributions. Please note that SFG is not responsible for the practices of these third parties. We advise You to assess the terms and conditions of these third parties before using their website or viewing their contributions.